MEETING MINUTES
ITE NY Upstate Section
Executive Board Meeting
Syracuse, NY
January 9, 2004
Meeting Attendees:
Lorenzo Rotoli, President
Tim Faulkner, Vice President
Don Adams, Secretary
Joe Tocke, Immediate Past President and District Delegate
Paula Benway, District 1 Chairperson
Rick Zabinski, International Director
Michael Wieschowski, Newsletter Editor
I. Call to Order
Lorenzo Rotoli called the meeting to order at 10:00 AM
II. Reading and Approval of the Previous Minutes
A motion was made and seconded to accept the minutes from the November 4, 2003 Executive Board Meeting.
III. Reports of Officers
President – Lorenzo Rotoli
· Started off by presenting Joe Tocke with an award appreciating his efforts as a leader in the Upstate Section of ITE.
· Working on awards for November meeting. Felt that Leadeship Appreciation award is a good idea and should be included in annual awards. Will be keeping annual awards the same as they have been in the past but would like to consider separating out Engineer-of-the Year award into Engineer-of-the-Year and Administrator-of-the-Year. Will be sending out letters to consulting firms to solicit projects.
· Announced that he had presented Neil Jaschik with lifetime achievement award
Vice President – Tim Faulkner
Secretary – Don Adams
Treasurer – Don Adams for Sheila Ranbottom
· Don will bring signature cards to next meeting so we can add Sheila to account.
· Don presented updated budget through the end of 2003.
· A review of the budget indicated that the following modifications will be made to the 2004 budget:
o Remove the E. NY Technical Council/STEM
o Show District 1 contribution as $333 per year ($1000 will be contributed when meeting is in our Section)
o Increase newsletter costs and advertising revenue to $1,200
o Increase Website to $320
o Add a line item for Student Training Manual (from the ITE Education Foundation) - $250
o Add a line item for Continuing Education CPC - $100
o Remove “Banners” that was a one time cost
· A motion was made by Joe, and seconded by Tim to accept Treasurer’s report and motion carried unanimously
Past President – Joe Tocke
· Expressed his concern with the challenges obtaining nominations for section awards and the importance of recognizing individuals at the Section Award Banquet.
· Joe suggested that we have a formal toast at the banquet for the award winners.
· Joe recommend that we Tom Werner for a lifetime achievement award for his contributions to ITE and including his commitment to the Transportation Symposium.
IV. Reports of Other Executive Committee Members
International Director – Rick Zabinski
· Tom Brahms announced that 100% re-certification for the PTOE is expected (close to 100% and expected to achieve with follow-up)
· Candidates for International Vice President – Rich Romer and Tom Clausen both from District 6.
· Professional Development Fund – Encouraged us to contribute if our budget allows (agreed to contribute $500, Old Business)
· Rick and Paula both encouraged the Section leadership to take advantage of the opportunity to attend other Section meetings throughout the District. In the past it was the president that was encouraged but it may be beneficial to consider sending the Vice President so they can apply and share their experience while on the Executive Board.
District Delgate – Cindy McCormick
· Nothing to Report
District Chairperson – Paula Benway
· 2004 Annual Meeting in Burlington, May 19-21
· 2005 Annual Meeting will be in NYC
· Currently looking for candidates for International Board of Directors to replace Rick Zabinski. The candidate will come from the New England Section. The election will be held July/August and will included revised bi-laws.
· District Committees – Primary purpose to coordinate between sections, help define their roles, share information and provide guidance.
· General Membership Chairperson – Primary responsibility will be to coordinate with Section Membership Chairs, define a role, work on new membership
· Student Chapter Coordinator – Roles vary significantly between sections.
· Section reports are due. The reports are used to track Section progress and are used for National Award Nominations.
V. Reports of Committees on Programs
a. Local Activities
Rochester
· Nothing to report. Did not do E3 this year because of district meeting. Will do next year.
Buffalo
· Will be at the Galleria Mall on February 21, 2004
Syracuse
· Nothing to report
Albany
· Nothing to Report
Southern Tier
· Nothing to Report
b. Meetings
· The 2004 Annual District 1 meeting will be held In Burlington, VT on May 19-21. Encourage members to attend and bring a friend. With the new continuing education requirements for the New York State PE an approved program may encourage attendance.
· Don will follow-up with Shelly Johnston regarding the status of the Transportation Symposium CEC’s.
· Tim/Joe will try to identify a chairperson for the Section annual meeting by the end of January
c. Membership – Carl Ast
· Don and/or Paula to check with Carl about a directory and what his role is.
· Carl distributes new member greeting packages and keeps the roster
d. Newsletter – Michael Wieschowski
· The Board/Local Coordinator will be responsible for obtaining member profile in each newsletter (Tom Werner).
· Need to complete critique of Metro Newsletter.
e. Student Membership – Mike Croce
· General consent that an effort needs to be made to improve interaction with Student Chapters
· There was a discussion of using the Pan-Am Transportation Conference as an opportunity to meet with the students.
· Need to schedule a meeting with the RPI student chapter
· There was discussion of having an ITE paper contest at future Section meetings – need to coordinate with George List, RPI to discuss opportunities and ideas.
f. Webpage – Cory Greene
· Nothing new to report.
g. Technical
1. Parking Study – Paula Benway
· Monroe County received a grant to publish Parking Study.
· Monroe County continuing to collect data.
h. Awards – Tim Faulkner
· Joe stressed the importance of starting the nominations effort early.
· Joe will forward a nomination form to Tim. It was the groups understanding that the form we use for the Section was based on the International format.
VI. Old Business
· Internation Student Development Fund – Reviewed information distrubted to the Executive Board and approved a motion to donate $500 to the Fund. Mike Wieszchowski will do a write-up in the newsletter
· The Executive Board agreed with Cindy’s recommendation to join the Practicing Institute of Engineering, Inc. (PEI) as Program Organization and the item was added to the annual budget ($200).
VII. New Business
· Need to complete Section report
· Below are the anticipated meeting dates for the next year:
o April 2, 2004
o July 9, 2004
o Section meeting (location and date under consideration)
o January 5, 2005
VIII. Adjournment
· The meeting was adjourned at 12:55.
This represents the writer’s interpretation of issues that were discussed. Any revisions should be submitted within one week of receipt of meeting minutes.
Respectively submitted,
Don Adams, P.E., PTOE
Sear-Brown
109 Great Oaks Boulevard
Albany, NY 12203
Phone: (518) 464-1717
Fax: (518) 464-6767
Distribution List
Attendees
S. Ransbottom
Section Committee Chairs
C. Ast
M. Wieszchowski
C. Greene
M. Croce
Local Coordinators
B. Miller – Buffalo Local Activities
K. Mortimer – Rochester Local Activities
G. Stansbury – Syracuse Local Activities
S. Johnston – Albany Local Activities