ITE Upstate Section Annual Meeting
Ramada Inn- Airport, at 2310 North Triphammer Road,
Ithaca, NY
September 12, 2001
Meeting Attendees:
Cindy McCormick, President
Mike Schauer, Vice-President
Joe Tocke, Secretary
Andrea Koch, Treasurer
Paula Benway, District Delegate/ Immediate Past President
Shelly Johnston, District Delegate
Michael O’Rourke, Immediate Past District Chair
I. Call to Order
Cindy McCormick called the meeting to order at 10:11 AM.
II. Approval of the Minutes
A motion was made by Mike Schauer and seconded by Shelly Johnston, to approve the minutes of the July 13, 2001 Board Meeting, as amended.
III. Reports of Officers
President
– Cindy McCormick added the
election results to the items on the meeting agenda. Cindy thanked Fernando de Aragon and David Kahlbaugh
for their help in arranging the Annual Upstate Meeting. Mike Schauer indicated that they would receive a Certificate
of Appreciation at the luncheon. Cindy
described ITE Headquarters’ new, years 2001 to 2002, membership initiative,
“Play to Win”. According to ITE
headquarters the Upstate Section has 207
voting members. Two awards will be
presented at the 2002 National Annual Meeting in Philadelphia, one to the
section with the greatest absolute increase in members and one to the section
with the greatest percentage increase in members. The section recipient will include a ticket to the awards
dinner and $500 in ITE Script. Cindy
mentioned that the board should make a concerted effort in increasing our
section membership and probably has a good chance at the percentage increase
award. Cindy mentioned that she
would provide a copy of ITE Headquarters’ Membership Initiative Letter to the
Board Members. Mike Schauer
mentioned that he attended The Elective Leadership Forum in Chicago.
Mike indicated that one of ITE’s Goals was to significantly increase
agency memberships next year. Mike
said that he would work on NYSDOT; Mike mentioned that it would be an uphill
battle competing against the NYSATE. After
a lengthy discussion on how to get old members active and on getting new active
members, Carl Ast was commissioned to develop a membership survey.
Andrea mentioned that she would assist Carl. Cindy asked that the Board review the Action Calendar and
provide her with any changes.
Vice- President – Mike Schauer mentioned that he attended the ITE Annual Meeting and the Elective Leadership Forum in Chicago. His summary of major items included:
(1)
The extension of the free new student membership program until December
31, 2002,
(2)
October 2001 ITE On-Line Training Courses: Capacity of Signalized Intersections
and Safety of Signalized Intersections, (3) ITE members can log on to the ITS
National Cooperative Network and can participate in the National Operation
Dialogue. Mike mentioned that he
had detailed information on ITE membership and finance at the national level and
would make copies of the material if anyone were interested.
Steve
Gayle, International President
– No
Report
Joe Pecora, International Director, District 1 Cindy
McCormick gave the Report on the Chicago Meeting.
Four candidates for International Vice-President will be interviewed in
Washington, DC on November 4, 2001. The
Board’s 2002 Emphasis Areas will include: Management & Operations, Safety,
Public Relations, Transportation
Work Force, Volunteer/Staff, and What Do We Need To Do To Change ITE.
The Board will establish a Public Relations Advisory Committee.
On-line learning will be emphasized, a new university membership program
will be created, discounted memberships will be offered in poor economic
countries, four budget amendments
were authorized for; the Canadian District Technical Project, Technical
Projects, the Public Relations Advisory Committee and ITE Transportation
Profession Power Point Presentation, there will be 18 PTOE Exam sites on October
27, 2001. ITE projects a surplus of
$78,000 for year 2001. ITE
Publications had a banner year with over $750,000 in sales.
Shelly Johnston, District Delegate – indicated that the District 1’s Annual Meeting in Mystic, Connecticut, had a large financial shortfall. Shelly and Paula will help decide how this deficit will be taken care of. Michael O’Rourke mentioned that a large portion of this deficit was in added hotel and audio-video service charges. ITE Headquarters’ will hereafter review hotel & service contracts for annual district meetings. The board recommended that the New England Section go back and negotiate hard with the hotel and the deficit allocations be based on the percentage of attendance by Section.
Fernando de Aragon, Conference Committee Member- gave a preliminary report on the joint APA, Southern Tier East Regional Planning & Development Board (STERP&DB), and ITE Conference on Leadership and Partners in Planning. He indicated that the Conference Registration, as of September 12, 2001 AM, was 24 ITE members, 57 APA members, 7 STERP&DB members, and 1 student. He mentioned that 26 technical sessions were scheduled; the Barbara Mink Communications Seminar was canceled due to low interest. He indicated that the wine tasting reception at the State Theater in Downtown Ithaca offered a fine time to meet and make friends besides taking in Ithaca’s Architecture and fine restaurants. The Board thanked Fernando for his hard work in bringing the Conference together. A certificate of appreciation was presented to Fernando at Awards luncheon on September 13th.
Michael O’Rourke, Immediate Past Chair- indicated that the 2002 District 1’s Annual Meeting on Shelter Island, NY, May 15-17, 2002 was shaping up to be a most relaxing environment for a technical conference with great scheduled technical and social events.
He mentioned that nearby wineries and a significant
nature conservancy would compliment this Annual Meeting.
He mentioned that they are considering a technical session integrating
the new HCM, MUTCD and the ASSHTO Green Book.
Terry
Rice, District Chairman
– No
Report
Members
At Large –
nothing to report
V. Reports of Local Activities and Committees
Local Activities &
Meetings-
·
Albany- Shelly Johnston
mentioned that the 11th Annual Transportation & Planning
Symposium will be held at the Century House in Latham, NY on November 5 & 6,
2001. MUTCD Video Conference was
attended by 30 people at the FHWA Office.
·
Buffalo – TSC
Meeting September 17, 2001, the MUTCD Video Conference was covered
earlier.
·
Rochester – the
Monroe County Department of Planning & Development’s Land Use
Decision-Making
Training Program, Session 4: Transportation Considerations,
September
25, 2001.
Membership – No Report
Newsletter –
Web Site – No
Report
Technical
Senior Housing Trip Generation – Andrea is working on this Study, No report yet.
Parking Studies
– Monroe
County hired personnel to conduct a parking study for pharmacies with drive
thru’s and for day care centers.
Awards
Program
– to
be given at the luncheon on September 13, 2001.
VI. Old Business
Final Report MUTCD Rochester Downlink Session –
not available yet.
Student
Membership Yr. 2001 Initiatives
–
2002 District 1 ITE Annual Meeting
–
discussed earlier.
VII. New Business
2003 “District1/ District 7” ITE Annual Meeting – based on the latest information the Canadian may host the Meeting in a Maritime Province with the New England Section. Paula presented the 1st Draft of the ITE District 1, NY Upstate Section “Policy and Procedure for Planning & Managing Section Annual Meeting, July 2001.
A motion was made by Michael Schauer and seconded by Joe Tocke, to adjourn the meeting at 12:28 PM.