MEETING MINUTES

MEETING MINUTES

ITE UPSTATE SECTION EXECUTIVE BOARD MEETING

Sheraton Syracuse

October 17, 2000

Meeting Attendees:

Paula Benway, President

Cindy McCormick, Vice-President

Mike Schauer, Secretary

Joe Tocke, Treasurer

Shelly Johnston, District Delegate

Jim Pond, District Delegate

Steve Gayle, International Vice President

Joe Pecora, International Director

Michael O’Rourke, Chairman District One

Terry Rice, Vice-Chairman District One

David Kahlbaugh, Newsletter Editor

I. Call to Order

Paula Benway called the meeting to order at 10:10 am.

II. Approval of the Minutes

A motion was made by Jim Pond and seconded by Shelly Johnston to approve the minutes of the July 14 Board Meeting.

III. Reports of Officers

President – Paula Benway passed out the 2000 International Officers Directory. She also announced the results of the Section election as reported by Bernie Schatz, Chair of the Teller Committee. Of 192 eligible Section voters, 104 valid ballots were returned. The following persons were elected to respective positions:

Cindy McCormick, President

Mike Schauer, Vice-President

Joe Tocke, Secretary

Andrea Koch, Treasurer

Paula Benway becomes the junior District Delegate. Mike Schauer moved to accept the election results. Shelly Johnston seconded. The motion was approved.

Vice-President – Cindy McCormick had nothing to report.

Secretary – Mike Schauer had nothing to add beyond the minutes from the previous meeting.

Treasurer –Joe Tocke submitted the treasurer’s report dated October 16, 2000. He noted that the current treasury balance is composed of $4,485.49 in cash and $5,000 in a certificate of deposit for a grand total of $9,485.49. This does not, however, include the costs of the annual meeting which are yet to be determined due to late registrations, etc. Jim Pond moved to accept the treasurer’s report and Shelly Johnston seconded.

Discussion was held regarding the original tax identification form and subsequent correspondence with tax agencies. Bernie Schatz has the original tax ID form while Jim Pond has recent correspondence on our tax-free status. The consensus of the Board was that these documents should be passed to the Section Treasurer to become part of the permanent treasury records.

V. Report from District One

Joe Pecora, International Director District One - passed out his minutes of the International Board Meeting held in Nashville, Tennessee on August 5, 2000 (please see attached memorandum).

Steve Gayle , International Vice-President – indicated that the headquarters relocation was progressing slower than expected due to the previous tenant’s delay in moving out. He anticipated the old office to be closed November 30 and the new one to be open December 5. The telephone number would remain unchanged. He also noted:

The Millenium Fund is still underway to provide furnishings for the new headquarters. Contributors of $1,000 or more would have their names etched in glass on a wall of the headquarters.
As part of a national initiative to recruit student members, coupons are being made available to all officers for distribution to college students. This allows for a free, one-year membership with all benefits of ITE including access to the web site and receiving the ITE Journal.
Eighty people have registered for the Professional Traffic Operations Engineer (PTOE) certification examination to be given in November. Eighteen have registered for the Boston location.
ITE has created a new contracts manager to manage the federal contracts that span the next five years and can amount to $17 million.
Headquarters has proposed a break-even budget for calendar year 2001. One potential source of additional costs though is the continuing need for web development/enhancement.
One of Steve’s major emphasis areas for this coming year is for harnessing volunteer efforts among the membership especially in the area of technical projects.

Shelly Johnston, District Delegate – Raised the issue that some public agencies have determined there to be a conflict of interest with public members serving on Boards of Directors. Steve Gayle did not perceive this to be a problem with ITE and would check with ITE headquarters on this.

Mike O’Rourke, District One Chairman – The combined District One and Seven meeting in Niagara Falls, Ontario was extremely successful and approximately $12,000 (Canadian) in proceeds would be shared between the two districts. One proposal was to invest some of the money into joint activities, training, etc. which would benefit both districts.

Terry Rice, District Vice-Chairman – commended the Section for sponsoring the PTOE refresher seminar which had been held in conjunction with the annual meeting. He strongly encouraged more of this.

VI. Reports of Local Activities and Committees

Local Activities

Buffalo – Bob Miller is hoping to reschedule some local activities now that the efforts of the joint District meeting have passed.
Albany – Shelly Johnston reported the Transportation Symposium is scheduled for November 6 and 7. ITE is sponsoring a session on modern roundabouts. Other items of interest include an older driver workshop.
Rochester – Jim Pond mentioned that there is a NYSATE mini-conference upcoming at which he will be presenting. Paula Benway indicated that she and Terry Rice gave a presentation to local planners on land-use planning.
Syracuse – Cindy McCormick indicated that Lorenzo Rotoli and Chuck Huffine gave the PTOE refresher course using the prepared Powerpoint presentation and that it was well received. She also noted that 55 people were preregistered for the annual meeting with many walk-ins as well as local college students expected.

Membership – nothing to report from Carl Ast, Committee Chair.

Newsletter – our Interchange Editor, David Kahlbaugh, indicates that the next edition should be out by Christmas. He wants to do a special article on the annual award recipients.

Web Site - the board discussed various suggestions for revising the web page to appear more consistent with the national one; to add various materials such as the action calendar, info on officer and committee duties, brochures for local presentations, etc. Cindy McCormick will be passing this information along to our Webmaster, Cory Greene.

Technical

Senior Housing Trip Generation – Shelly Johnston has received additional data and she hopes to reduce it in the next two months.

Parking Studies – Paula indicated that she would like to have the data summarized for two new land uses, day-care facilities and senior housing developments, by the end of the calendar year.

Awards Program - Cindy McCormick, Awards Committee Chair, indicated that the committee has selected two awards for presentation this year; Young Professional of the Year and Project of the Year. The presentations will be made at tonight’s dinner.

VII. Old Business

Joe Tocke will be representing the Upstate Section to the Technical Societies Committee in Buffalo.

VIII. New Business

There was no new business beyond the discussions already held.

IX. Adjournment

Motion to adjourn made by Mike Schauer, seconded by Shelly Johnston. The meeting was adjourned at 11:45 a.m.

The next Board Meeting is scheduled for January 12, 2001 at 10:00am in the Sear Brown office in DeWitt, N.Y..