Sear Brown Offices, Dewitt, NY
July 13, 2001
Meeting Attendees:
Mike Schauer, Vice-President
Joe Tocke, Secretary
Andrea Koch, Treasurer
Paula Benway, District Delegate/ Immediate Past President
Shelly Johnston,
District Delegate
I. Call to Order
Mike Schauer called the meeting to order at 10:18 AM. Mike Schauer mentioned that Cindy McCormick was on maternity leave. Cindy and her new son, Mathew are doing well.
II. Approval of the Minutes
A motion was made by Shelly Johnston and seconded by Andrea Koch, to approve the minutes of the January 12, 2001 Board Meeting, as amended.
III.
Reports of Officers
Vice- President – Mike Schauer mentioned that District 1 had selected the University of Massachusetts at Amherst as their candidate for the National Student Chapter Award and the New England Section as their candidate for the National Section Award. Paula Benway stated that the Upstate Section should continue to strive for National Awards.
She further mentioned that one aspect of selection
criteria is membership participation, and that we need to get more of our
members actively involved in Section activities.
Mike Schauer mentioned that the Section would get back our $250 seed money for the
MUTCD Video Conference in Rochester from ITE National. However, an additional RIT downlink expense is forth coming. Another expense included the Section’s purchase of one copy of the MUTCD video. Fifty- three (53) people attended the Conference and our revenues were $630. Mike Schauer indicated that Keith Mortimer was working on the final Video Conference report.
Mike Schauer indicated that the
Technical Society Council (TSC) proposal to merge with the Engineering Society
of Buffalo has been tabled. TSC in
March 2001 had asked our Section for a position of this merger.
Mike indicated that we had received the Dues Distribution check for
$1532.50 from ITE National in April 2001.
Mike Schauer mentioned that he had received an e-mail from Rush Houston indicating the availability of the HCM Presentation to ITE Members. Mike indicated that fifteen minute to full day HCM presentations were available. The only presenters’ cost would be for travel. Andrea inquired whether this HCM Presentation should be considered for the Annual Meeting in Ithaca. Mike indicated that Annual Meeting Agenda was complete. Paula suggested that we consider this presentation for next year’s annual meeting.
Treasurer- Andrea Koch presented a reformatted budget and the
Treasurer’ Report (see attachment). She
mentioned that the reformatted budget placed the CD as separate item.
She mentioned that our cash flow was highly positive due to the increase
in News Letter Sponsors. She also
mentioned that she renewed the CD for six-month period because of better
interest rate. Shelly Johnston moved and Paula Benway seconded the
Treasurer’s Report as presented.
IV. Report from District One
Steve
Gayle, International President
– Michael
Schauer mentioned he had not received anything.
Shelly Johnston mentioned that she and Rick Zabinski were candidates for
International Director.
Shelly
Johnston, District Delegate
– indicated
that the District 1’s Annual Meeting in Mystic, Connecticut, welcoming
session/ party, and off-site activities were walkable or convenient
transportation was provided. Mike
Schauer mentioned that the Upstate Section won the Traffic Bowl against an
outstanding international group. Dennis
O’Malley, Chuck Huffine, and Tim Faukler represented the Upstate Section.
Terry
Rice, District Chairman
– Paula
Benway indicated that Terry Rice is developing a manual of running an annual
meeting, including process, experiences, pros and cons, hotel agreement, legal
agreements, etc.. Paula mentioned
that Bob Miller had put together a booklet on setting up an annual meeting.
Shelly mentioned we should develop a supplemental to Terry’s manual
indicating what has worked well in the individual Upstate Meeting Cities.
Such a manual would be great help for new volunteers for various meeting
committees. Shelly brought it to or
attention, that we host the District Meeting in 2003. We could consider another joint District 1 & 7 meeting
with Lake Placid as a possible site. Paula
also mentioned that District Board Treasurer’s position comes back to our
section this fall. Those interested
in running for this position should get in touch with Terry Rice.
Shelly informed us that the District is looking at the adequacy and
repayment of seed money for the Annual District Meeting.
Members
At- Large –
nothing to report
V. Reports of Local Activities and Committees
Local Activities &
Meetings-
·
Albany- Shelly Johnston
mentioned that a joint ITE- WTS MUTCD Session is scheduled at FHWA Offices in
Albany on July 24, 2001. Jim
Browney from FHWA would be there to answer questions and encourage dialogue.
·
Buffalo – Shelly
Johnston indicated that Bob Miller is going to schedule an MUTCD Session in
Buffalo in September after the Annual Meeting.
·
Rochester – Paula
Benway indicated that she was assisting Chris Burnett of the GTC on a
Context
Sensitive Design session.
Membership – No Report
Newsletter – Mike Schauer stated that the Upstate Newsletter, the Interchange would be the recipient of ITE National Newsletter Award for small section this year. We should congratulate David Kahlbaugh for an outstanding job.
Web Site – Puala Benway indicated that the North Carolina
Section has a Web Page system that allows individual members to post articles,
events of interest, etc. directly on the Web Page. A lengthy discussion followed on this issue including member
privacy, screening posted materials, non-member access, quick turnaround, costs,
etc.. The board will solicit Cory
Greene input on this issue and consider it in the future.
Andrea mentioned that domain costs have varied and we are billed about
ever 2-1/2 years. This item may be difficult to budget annually.
Technical
Senior Housing Trip Generation – Shelly Johnston indicated that ITE
international committee is also collecting data on Senior Housing Trips. She suggest that if our firms employ interns this summer; we get them to take traffic counts during the peak hours; 4-6 PM weekdays. In addition, the type of senior housing is important to know. Shelly mentioned that she would try to get our Utica Student members involved in this traffic counting this August.
Parking Studies
– Paula
Benway indicated that the parking study was on hold.
Paula further indicated that Sear-Brown was doing a
national trip generation study for CVS and also a study on office building trip
generation. She hopes to use some
of this data, if available in our overall parking study.
Awards
Program
– Michael
Schauer placed an announcement in the Newsletter soliciting candidates for the
Professional of the Year, Young Professional of the Year, Project of the Year,
and the Carol Keck award. His
selection committee consists of Steve Cosilmon of Binghamton, Gary Gottlieb of
Buffalo, Tim Trabold of Buffalo, Douglas Stansbury of Syracuse, Dave Tuttle of
Rochester, and Dave Woodin of Albany. He
mentioned he would further target NYSDOT Regional Director for solicitation of
possible candidates.
VI. Old Business
Student
Membership Yr. 2001 Initiatives
– The
discussion continued on using students on the trip generation technical project.
Shelly mentioned that we probably first should contact our large new
student membership at Utica. Andrea
mentioned that she was developing a student/student contact database and it
should be ready by August 2001.
Andrea suggested that we send an annual August
mailing to College Contacts with ITE information including posters.
Joe Tocke suggested that with this data base we personally contact the
student –faculty advisories and send them “why students should join ITE
materials” and place them on our mailing list to receive our “award
winning” Newsletter. Paula
thought we should offer students a subsidy on attendance at ITE Meetings and
Conferences. Mike Schauer moved and
Shelly Johnston seconded the formation of a Student Membership Committee.
Mike Schauer asked Andrea to see if Mike Croc would be interested in
chairing this Committee and also, to solicit his input on other ideas to
encourage student participation by the next Board Meeting.
Mike Schauer would contact Hudson Valley to set up a contact.
Joint ITE/ APA 2001 Annual Meeting in Ithaca, NY, September 12-14 – The meeting will be held at the Ramada Inn- Airport, at 2310 North Triphammer Road, beginning at noon on Wednesday; (registration noon, 1 PM opening remarks) and ending on noon on Friday. The Awards Banquet is scheduled for lunch on Thursday. The registration fee is $125 advanced and $140 regular after September 5, 2001. Andrea mentioned that she had received a bill from the Hotel for the room for the Board Meeting.
VII. New Business
Future Cities Competition Mike Schauer described the Future City Program, which RPI is heading up in Albany. He mentioned that it was for middle school students, and consisted of 3 members per team, with a teacher advisory, an engineer/planner. The purpose was to create an ideal city; the Sim-City Software package assisted in this development. RPI was looking for financial support, and professional participation as a technical advisory/ mentor. Paula Benway moved and Joe Tocke seconded to contribute $200 to the Future City Competition in Albany. We will be listed as sponsor of this program.
Membership Statistics – Paula Benway handed out a spreadsheet from National ITE that described the make up of the membership for the Board’s Information.
Board
Meeting – the
next board meeting is scheduled for July 13, at the Annual Meeting in Ithaca,
NY, on September 12, 2001, between 10 AM and noon.
VIII. Adjournment
A motion was made by Shelly Johnston and seconded by Andrea Koch, to adjourn the meeting at 12:16 PM.