Meeting to be held at the Sheraton Hotel at Syracuse University. There had been a deliberate effort made to expand the cross-section of topic s as well as to make the sessions shorter. The program is almost finalized. Consensus of the Board was to repeat last year’s initiative by keeping registration costs low even at a cost to the Section especially for college students. Ways to avoid any costs would be to keep rental equipment costs low and to solicit sponsors both of which will be utilized.

Room rates have been negotiated to meet the government maximum of $75 for all government attendees with a cost of $90 for all others. Some final paper work needs to be passed to the Sheraton such as our Section insurance policy and tax-exempt certificate.

Larry requested lists of members with other organizations such as American Society of Civil Engineers, American Public Works Association , and American Planning Association to solicit their interest in our meting. Jim Pond will provide this information to Larry.

 

President – Paula Benway passed out an updated leadership roster. She also passed out a sample oath of office. Some other sections have performed this. Discussion followed concerning performing this at the annual meeting or the January Board meeting.

Paula announced that the District distribution check has been received. Mike O’Rourke explained that 10% is taken off the top for administration and the remainder is distributed to the Districts and Sections by population

Paula mentioned that Terry Rice had proposed the creation of an Activities/Student Chapter Award to the national Awards Committee. Mike responded that silence probably indicated it was not approved but he would follow up.

Paula passed out copies of the International Directors’ Board meeting minutes of April 1, 2000.

Vice-President – Cindy McCormick had nothing to report.

Secretary – Mike Schauer did not attend due to a commitment elsewhere. Copies of the last meeting minutes as well as the current agenda were forwarded for use by the Board.

Treasurer –Joe Tocke submitted the treasurer’s report. He also noted that the one-year certificate of deposit has not yet attained its interest goal but is still more productive than the money would be in a regular savings or checking account. Other discussion of the Treasurer’s report concerned a check from the Champagne Associates Fund. This was a donation towards the Section’s Annual Meeting. The bank erred in sending too many deposit slips and charging $22.15 for them. Newsletter advertising is at an excellent level having reached $700 for the previous quarter. Jim moved to accept the Treasurer’s Report. Shelly seconded and the Board approved.

Mike O’Rourke indicated that New York City will again host a Professional Traffic Operations (PTOE) examination on November 4. He also indicated that there is some interest in having at least one licensed PTOE on staff within a firm/agency within the New York City area. As an aside, Cindy and Paula stated they are seeing a trend in requiring a Professional Engineer (PE) stamp a traffic study.

This fall, ITE Headquarters will move to its new location. $125,000 is the current goal established by the Executive Director Tom Brahms. It is anticipated that he will be creating another similar goal by the end of this calendar year.

Mark Norman is leaving ITE and will be working for the Transportation Research Board. This may result in a void when Tom decides to retire.

New York City or another location in District One may be a potential candidate for the 2012 International Meeting. With the criteria as tight as it is, probably only Boston or NYC would be viable candidates.

Mike asked what the District leadership could do to help the Section. Responses included continue attending Board and Annual meetings and to pay travel costs for Section Presidents to attend other Section Board meetings. Another item discussed was the perceived potential conflict of interest for public agency members to belong to the ITE Section (or District) Boards of Directors. Mike indicated he would discuss this with the International Vice President, Steve Gayle.

Mike also indicated there would be a new version of the Highway Capacity Manual out this Fall and it would be available as a CD-ROM version as well as a publication. Its size has grown to better accommodate expanded discussions on traffic theory.

 

VI. Reports of Local Activities and Committees

Local Activities

• Syracuse – efforts are being directed towards the upcoming Annual Meeting arrangements.
• Rochester – the APWA has been trying to schedule its Road Safety Program for August 14 and 15 in Rochester and August 16 in Canada. Paula indicated that NYSDOT did not seem interested so she will pursue more local attendance at this event.
• Buffalo – Paula passed back the $2,000 seed money that had been used for the joint District 1 and 7 meeting in May. There is an anticipated surplus of $1500 to $2000 and it should be split evenly with the Section. The final report is still some time off. There were 60-70 attendees from District 1 out of 180 attendees total.
• Albany – Shelly indicated that planning for the Annual combined Transportation Symposium is under way. Some feedback is that it is too locally focused however Shelly feels that is consistent with its intent. Input from the Board was that it should be locally focused. Shelly also indicated that no additional seed money is needed since the money from last year was rolled over.

Membership – Cindy reported that Carl Ast, Committee Chair has been requested by some individual to provide a current membership directory. There is no need for Carl to maintain a current listing since this is being done by ITE Headquarters and is available on their web site. The Section’s newsletter and website should provide references to the national website. Also the Section bylaws and other chapter information should be on our website as well as in our newsletter.

Newsletter – Our Interchange Editor, David Kahlbaugh, indicates that the next edition has been held up waiting for Treasurer candidate write-ups. The Board directs David to proceed with the newsletter and the write-ups of the candidates will be mailed separately.

Web Site - Cory Greene is our new Webmaster.

Technical

Parking Study for Senior Housing– Paula indicated the parking study has produced raw data and since the County did not provide an intern as expected, there is some delay in processing the data.

Sr. Housing Trip Generation – Mike O’Rourke indicated that the 66^th Annual Meeting had data for both trip generation as well as parking needs for senior housing/assisted living/acute care facilities.

Informational Brochures – Cindy indicated this should be removed from the agenda.

Senior Housing Trip Generation – Shelly stated that Larry Turchin sent lots of data. Also SUNY Albany planners may be able to help as well.

Awards Program - Cindy McCormick, Awards Committee Chair, indicated that having additional awards might tend to "dilute" the meaning of the existing ones. Some refinement has been made in definitions such as changing "Young Engineer" to "Young Professional". Nomination forms should be mailed out this week.

Nominating Committee – Committee Chair, Frank Dolan, has received indications of intent to run from two excellent candidates, Lorenzo Rotelli and Andrea Koch. As previously indicated, their biographies will be mailed to Section members separate from the newsletter.

Motion to adjourn made by Jim, seconded by Paula. The meeting was adjourned at 1:00 p.m.

The next Board Meeting is scheduled for October 19 at 10:00 AM at the Annual Meeting site at the Sheraton – Syracuse University. The following meeting will be at the office of the Sear-Brown Group, Dewitt, NY. on January 12, 2001 at 10:00am.

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