MEETING MINUTES

ITE UPSTATE SECTION EXECUTIVE BOARD MEETING

Friday, July 9, 1999

Meeting Attendees:

Shelly Johnston, President

Paula Benway, Vice-President

Cindy McCormick, Secretary

Mike Schauer, Treasurer

Jim Pond, District Delegate

Steve Gayle, Immediate Past Chair, District 1

 

I. Call to Order

S. Johnston called the meeting to order at 9:53 a.m.

II. Reading and Approval of Meeting Minutes

C. McCormick distributed the meeting minutes and a motion for approval was made by J. Pond and seconded by M. Schauer. Motion approved.

III. Reports of Officers

President – S. Johnston had nothing to report.

Vice-President – P. Benway reported on the Awards program. She has 5-6 volunteers helping with the Awards program. A call for nominations will go out at the end of July with a mailing for the Annual meeting. It is anticipated that 2 to 3 additional awards will be presented in addition to the awards that currently exist. S. Johnston suggested offering a free dinner at the Annual Meeting to the award winners.

Secretary – C. McCormick distributed a copy of the Treasurer’s report from the April 2, 1999 to those who had not received it.

Treasurer – M. Shauer distributed the Treasurer’s report. The report included all the latest information except for any of the latest newsletter expenses. Our current balance is $10,747.38 with $2,820.57 in income since April 1, 1999 and $30.15 in expenses.

M. Schauer noted that the Microsoft Money software is not Y2K compliant. P. Benway made a motion to approve the purchase updated software and J. Pond seconded the motion. Motion approved.

IV. Reports of Other Executive Committee Members

International Director - J. Pecora S. Johnston distributed an email from Joe Pecora. ITE Headquarters reported that the new agency membership goals have been met with 70 agency members covering 1000 members, of which 480 are new members.

Sharon Hantman has joined ITE Headquarters as the Director of Membership Development and Chapter Services. She is to be updated on meeting times and changes in district leadership positions.

District 1 is planning on hosting the PTOE certification exam on November 6, 1999 somewhere in New York City. The Traffic Institute of Northwestern University will be coordinating the development of a one day refresher course which will be piloted in Las Vegas on August 5. Training modules will be developed for each subject area covered in the exam including:

Materials should be available in the Fall.

The 1999 Membership Directory is scheduled to be available on CD and the Web by July 1, 1999. The ITE Digital Library is also scheduled for a July delivery. It will include ITE articles and conference and Annual Meeting papers from 1986 to 1998.

Immediate Past Chair, District 1 – S. Gayle (International Vice President Elect) reported that the Membership Directory will not be available on paper, just CD and on the Web.

ITE is still working on their Web page. S. Gayle noted that Headquarters may be able to host our Web page in the near future. Check with Sharon Hantman. P. Benway suggested that Headquarters have a separate area on their Web page for PTOE information.

S. Gayle noted that the District has purchased insurance for meetings.

V. Reports of Committees on Programs

Local Activities – S. Johnston reported on the Transportation Symposium scheduled for November 8 and 9, 1999 in Latham, New York. Each organization involved is sponsoring a technical section. ITE is sponsoring "Context Sensitive Design". Tom Werner, Region 1 Regional Director, will provide the opening remarks and Joe Boardman, NYSDOT Commissioner, will be the keynote speaker.

Meetings

1998 Section Annual Meeting, Saratoga Springs- S. Johnston reported that ITE received a check for $1,806.28 from the proceeds from this conference, including our seed money. Corporate sponsorship played a large role in sizable return of this meeting.

1999 Section Annual Meeting, Rochester – J. Pond distributed a proposed agenda for the Annual Meeting, scheduled for October 6 and 7, 1999 at the Four Point Sheraton in Downtown Rochester. The MPO will be co-sponsoring the conference. Dennis Strong will be the keynote speaker on Thursday morning and a presentation on ITE and its structure will be given at the lunch on Thurday. A flyer will be mailed to the Upstate Section at the end of July. S. Gayle noted that the District should also receive any mailings. Registration forms will go out in August.

2000 Districts 1 & 7 Meeting, Niagara Falls – P. Benway reported that September 30 is the deadline for papers for the conference. The web site for the conference is www.cite7.org. The Upstate Section may be able to sponsor a technical tour or a training session.

Membership – P. Benway noted that Carl Ast had nothing to report.

Newsletter- S. Johnston reported the following information for David Kahlbaugh. The next newsletter mailing is scheduled for September 15. Information regarding layouts should be sent to David the last week in August. Scanned files should be sent by September 7 and regular files by September 10. Please keep photos in separate files.

Technical – Sr. Housing Trip Generation – S. Johnston reported that Andy Wolf from Union College is looking for a project for his students. We may be able to get them to collect data for this project. There also may be the opportunity for continued work on other projects. We may also want to pursue a student chapter or just try and get some student membership which is only $10/month.

Parking Study – P. Benway reported that data collection will begin soon on the Drive Through Pharmacies. Data that will be collected will include parking, pedestrian activity, and drive-through queues.

TIPS Project – P. Benway reported that she is having discussions with the Director of the Department of Motor Vehicles on participation in this project.

Informational Brochures – C. McCormick reported that Bob Krohn will incorporate the latest comments and we then finish the guide signing and signal coordination brochures.

VI. Old Business

Web Page – C. McCormick distributed a draft of the Upstate Web page. We will look into having the Web page hosted by Headquarters or having it hosted privately. The address will be www.itenyupstate.com. S. Gayle made a motion to approve up to $500 for use in developing and hosting the Web page. P. Benway seconded the motion. Motion approved.

Membership Directory – Carl Ast is still looking for support to create the Membership Directory.

Insurance – S. Johnston clarified the information regarding insurance for the Section and District meetings. The Section is purchasing basic liability ($1 million coverage) not the excess umbrella. The agent is sending the Section our bill for $333. The District has received their bill and has paid it. This is a three-year policy with annual premiums.

VII. New Business

Sections Elections –S. Johnston will form a nominating committee to nominate candidates for the Treasurer position. The results of the election will be announced at the October Annual Meeting.

VIII. Adjournment

The meeting was adjourned at 12:05 p.m. The next Board Meeting is scheduled for October 6, 1999 at 10:00 AM at Four Point Sheraton in Rochester, NY.

 

April 1999 Meeting Minutes

Home