MEETING MINUTES
Sear Brown Offices, Dewitt, NY
January 12, 2001
Meeting Attendees:
Cindy McCormick, President
Mike Schauer, Vice-President
Joe Tocke, Secretary
Andrea Koch, Treasurer
Paula Benway, District Delegate/ Immediate Past President
Shelly Johnston, District Delegate
Robert Miller, Past President
I. Call to Order
Cindy McCormick called the meeting to order at 10:15 am.
A brief swearing in ceremony took place. Each officer took an Oath of Office, to abide by the Policies, Rules, and Regulations of the Institute of Transportation Engineers.
A motion was made by Shelly
Johnston and seconded by Paula Benway, to approve the minutes of the October 17
Board Meeting.
III. Reports of Officers
Immediate President – Paula Benway provided a brief summary of a round table ITE Student Chapters/ Membership session that she attended in Washington, DC during TRB week. She mentioned that student membership nationally had increased 484 members since the start of the Student Voucher Program. The University of California at Berkley has the largest student chapter with 70 members. She mentioned that ASCE is our biggest competitor for student members and that ITE Headquarters suggests that the sections initiate joint student programs with ASCE. ITE Headquarters is considering establishing the office of Student Liaison at the district/ section level.
A lengthy discussion on the Student Voucher Program and the experiences of establishing student chapters in the Upstate Section followed. Cindy Mc Cormick indicated that this could be one the Section’s major initiatives for year and requested the officers e-mail their ideals and come prepared to discuss it at the April meeting including possible budget implications.
Paula Benway thanked the board for their time, care, and attention in making the ITE Upstate Section an outstanding organization in year 2000. Paula gave all of last year and this year’s Board members a gift.
President/ Immediate Past Vice President – Cindy McCormick had nothing to report.
She handed out a copy of ITE NY Upstate Section Action Calendar – 2001 to the Board.
She asked that the board members review the dates, and fill in any omissions.
Vice- President/ Immediate Past Secretary – Mike Schauer had nothing to add beyond the minutes from the previous meeting.
A lengthy discussion on the levels of working cash, the future status of the CD; expiration date April 27, 2001, and other possible initiatives; i.e., financial sponsorship of student chapters, the future direction of the annual meeting etc. ensued. Cindy McCormick stated that a preliminary budget be prepared, that board members develop their proposed initiatives, along with the initiative budgets, a come prepared to develop and approve a final budget at the April meeting. Joe Tocke indicated that he would e-mail a preliminary budget to the board within a week to start the budget process.
Treasurer- Andrea Koch Andrea introduced herself and indicated that she was looking forward to working with the Board. Joe Tocke mentioned that he would deliver the Treasurer materials to her within a week.
V. Report from District One
Joe Pecora, International Director District One – Paula Benway provided a brief report.
Frank Dolan is chairing a nomination committee for District Director. This year the International District Director and the District Secretary Treasurer will be selected from the New York Section.
Steve Gayle, International President – Paula Benway provided a brief report. She noted that:
· The Millenium Fund is still underway and as of early December 2000, $205,000 has been raised. ITE headquarters believes that they will make their $250,000 goal by Spring 2001. They are still soliciting money from sections, members, and the industry.
· As of November 2000 there were 447 certified PTOE.s, the examination was given on November 14, 2000 in Toronto, Chicago, Vancouver, Phoenix, and Boston.
· The Transportation Operators Practitioners Certificate Program (TOPCP) and the Transportation Planners Certificate Program (TPCP) are on hold;
- The TOPCP is awaiting the results of industry survey to determine the potential value added of such a program
- TPCP is awaiting input from the American Planners Association (APA)
· Agency memberships is up by 20% overall memberships is up by 3%
· They have found a replacement for Mark Norman, press release in the near future
· District 1’s Annual Meeting is scheduled for May 16-18, 2001 in Mystic, Connecticut
Shelly Johnston, District Delegate – nothing to report
Mike O’Rourke, Past District One Chairman – nothing to report
Terry Rice,
District Chairman – nothing to report
VI. Reports
of Local Activities and Committees
Local Activities
· Buffalo – Bob Miller is hoping to reschedule some local activities possibly with the Hamilton Chapter on automated enforcement.
· Albany – Shelly Johnston reported on the Transportation Symposium.
- 124 People Registered
- 21 ITE Members Registered
- 2 Attendee interested in joining ITE
- $30 to $40 Profit
Shelly Johnston moved and Mike Schauer seconded a motion to provide $250 for this Transportation Symposium in 2001
· Rochester – nothing scheduled
· Syracuse – Cindy McCormick presented and requested a motion of approval for the Annual Meeting Report held in Syracuse. Shelly Johnston moved and Mike Schauer seconded its approval
· Ithaca- Year 2001 Annual Meeting
A short discussion concerning a joint annual meeting with the Upstate Section of the American Planning Association (APA) on September 19-21, 2001 in Ithaca, NY ensued.
Mike Schauer moved and Joe Tocke seconded a motion to joint the APA for our Annual Meeting in Ithaca, NY. A stronger ITE bookstore presence and the costs of a professional speaker at the Annual Meeting should be items for future discussion.
Membership – Cindy McCormick provided a copy of a list of
new admissions (22) to ITE Upstate New York Section as of 11-13-00; 18 student
members from SUNY Institute of Technology in Utica, NY
Newsletter – scheduled for January, March & October 2001.
Web Site – Cindy McCormick indicated that the web page needs to be updated including: the by-laws, officers, new members, calendar of events, etc.
Technical
Senior Housing Trip Generation – Shelly Johnston indicated that they have only 4 or 5 data points by land use, is continuing the study, and checking with the New England Section on their database for Senior Citizen Housing.
Parking Studies – Paula Benway indicated that data collection is continuing, but there are no people to crunch the data.
Other Possible Studies – forward requests to Cindy McCormick
Awards Program – Cindy McCormick indicated that the guidelines for the awards need to be more definitive. Last year problems occurred in the individual write-ups. Paula Benway is developing selection guidelines for the awards committee. Mike Schauer will be soliciting new people to serve on the selection committee. Some concerns were raised on the selection process for personnel/ department/ agency recipients.
Discussed above somewhat out of order.
Some items discussed above somewhat out of order. Also, it was agreed without a formal budget in place, we should continue our financial commitment to the TSC, engineering week February 17, 2001, membership, and the March 22, 2001 joint meeting, BEAM, and STEM.
Board Meetings are scheduled for April 12 and July 13, in Dewitt, NY and at the Annual Meeting
in Ithaca, NY proposed for September 19-21, 2001.
A motion was made by Shelly Johnston and seconded by Paula Benway, to adjourn the meeting at 1:30 PM.