MEETING MINUTES

ITE UPSTATE SECTION EXECUTIVE BOARD MEETING

Sear Brown Office, Dewitt, 10:00 AM

January 14, 2000

Meeting Attendees:

II. Reading and Approval of Meeting Minutes

C. McCormick distributed the meeting minutes and after a minor rewording of the section concerning the 1999 annual meeting, a motion for approval was made by Jim Pond and seconded by Mike Schauer. Motion approved.

Immediate Past President – Shelly Johnston thanked the board members for their assistance in progressing an ambitious and successful program this past year.

President – Paula Benway reported on the very successful awards program. She noted this was the first year of the expanded program which included persons and agencies external to ITE. She also emphasized the need for a new committee which would be geographically representative similar to the previous one.

Secretary – Mike Schauer distributed the Treasurer’s report The current balance is $7,926.87 which does not include any proceeds from the Fall Annual Meeting. The proposed Year 2000 annual budget was reviewed and a number of changes made. Shelly Johnston made a motion to approve the treasurer’s report and Jim Pond seconded the motion. Motion approved. Mike Schauer transferred the checkbook, file, and software to our new Treasurer, Joseph Tocke.

Treasurer –Joe Tocke had nothing to report.

International Director - Joseph Pecora could not attend but reported on the International Board of Directors meeting held October 29 and 30 in Washington, D.C.

· San Antonio, Texas was selected as the site of the 2009 International Annual Meeting. Work has also begun to select the site for the 2010 Annual Meeting. It will be held in District 7 (Canada) with various cities being considered.

· Negotiations underway to secure a new home for ITE Headquarters. Present lease expires December 31,2000.

· Transportation Professional Certification Board continues to report success with the Certification Program. Presently there are 170 PTOE’s and it is expected to increase to 500 by year’s end. A program for Certification as a Traffic Operations Practitioner should be in place by end of 2000. The Board has also begun discussions concerning Certification in the area of Transportation Planning.

· Financially the institution continues to grow and anticipates meeting targets outlined for 1999.

· The International President and Executive Director traveled to Saudi Arabia to canvas new memberships. They were successful in attracting 3 agency memberships and between 3 and 6 student chapters.

· The Board elected Jack Keese from Texas Transportation Institute as the 61^st Honorary Member.

· The Institute has two major contracts with the Federal Highway Administration. They are “Preparing Traffic Engineers to Meet Current and Future Challenges” and “Development of ITS Standards” which have resulted in $4.7 million and $4 million to date, respectively, in revenue to the institute. ITE and FHWA have begun work on a new multi-year task order contract on the next generation surface transportation management and operations “Meeting the Challenges of the New Century”.

· Board continues work on a Trust Fund to focus support for the international transfer of knowledge by publications, workshops and training.

· Jenny Grote (District 6) and Steve Hoffner (District 4) were chosen as the two candidates for International Vice-President for year 2000.

· Future meetings are a mid-year conference on Transportation Operations Moving in the 21^st Century, April 2-5 in Irvine, Ca. The Annual Meeting will be August 6-9 in Nashville, Tn.

· The ITE Directory is now available on CD-ROM. Members should have received their copy at the end of 1999.

International Vice President – Steve Gayle could not attend but submitted this report:

· Due substantially to the net revenues generated by the International Annual Meeting ($220,000), ITE Headquarters now has reserves totaling 48% of its annual operating budget.

· The “www.ITE.org” website has a new members only section. You must enter your name and membership # to log in. It currently has the ITE Journal and will soon have the membership directory which can be edited.

· There is a focus on having ITE Councils fund technical products for the membership.

· There are currently twelve Councils and three task forces which have the potential to become councils. There is a concern that there will soon be too many councils so some thought is being given to consolidate some councils and possibly eliminate other, lesser attended ones. Steve welcomes your thoughts on this issue.

· The ITE Headquarters will be moving to new offices at 14^th and K Streets in downtown Washington, D.C.

· ITE created a Millenium Fund to raise money to pay for the new office to avoid having to use program funds. $50,000 has been pledged so far with another $100,000 hoped for.

· Steve’s new email address is sgayle@co.broome.ny.us. He invites any input anyone would like to share with the Board, the Executive Committee or the staff.

· Albany - A joint meeting of the local ITE and WTS (Womens Transportation Seminar) has been planned for March 2, 2000. They will tour the Albany TMC, winner of the Upstate Section’s 1999 Project of the Year Award, followed by a social supper at a local reataurant.

· Syracuse – the focus is currently on the upcoming annual meeting to be held here.

· Rochester – Keith Mortimer has been actively engaged with the previous Annual Meeting arrangements. He is currently looking for assistance in planning local activities.

· Buffalo – Bob Miller will be requested to be a coordinator of local activities.

1999 Section Annual Meeting, Rochester – Jim Pond reported on the Upstate Section’s Annual Meeting held in Rochester on October 6 and 7, 1999. With the Board’s approval, the meeting “lost” a total of $1030. The Board believes this to be justified by the large attendance (150) and especially by the number of members attending (half were members of ITE and/or NYSMPO, the cosponsor). Many thanks go to the committee who made this one of our most successful meetings ever.

1999 Transportation Symposium, Albany – Shelly Johnston reported that $33.66 has been sent to the Section as their share of the proceeds. The seed money of $250 will be retained by the Symposium committee for this year’s meeting. Also Mike Shamma (ASCE) will be the chair of the year 2000 Transportation Symposium.

2000 Districts 1 & 7 Meeting, Niagara Falls – Paula Benway passed out brochures on the upcoming meeting on May 6-10 in Niagara Falls, Ontario, Canada. There is an ambitious program planned including workshops, technical presentations, reception, technical tours, keynote and awards luncheons, an “international” hockey game, as well as a traffic bowl. Feel free to sign up for any (or all) of these events.

2000 Section Annual Meeting – the Board approved $500 as an advance for the arrangements of this meeting. The Board also discussed potential topics.

Membership – Paula Benway noted that four new members had joined since our last Board meeting.

Newsletter – Our Interchange Editor, David Kahlbaugh, indicated the next edition would be out within two weeks. The Board also discussed new rates for advertising services. $100 would be required for an ad for one year in the Interchange including a hot-link on our website. $40 would be required for an employment ad which would include one edition of the Interchange as well as a 3-month listing on our website.

Sr. Housing Trip Generation – Shelly Johnston indicated she would collect traffic data until the end of this year. Union College has offered to provide 6 groups of 2 students each for 2-hour counts at locations in the Capital District TBD. Joe Tocke may also have some counts.

Parking Study – Paula Benway reported that the study for drive-in pharmacies has been completed. She is looking to target another study, possibly senior day-care centers.

TIPS Project – Paula Benway reported that ITE Headquarters has TIPS on the www.ite.org web site under the Traffic Engineering Council page.

Informational Brochures – Cindy McCormick will list the brochures on our web site. The Board decided to table any further discussion of TIPS, the Informational Brochures, and future “Rules of the Road” until 2001 when it should be clearer what direction we should take with regard to these inter-related items.

Web Page - The webmaster, Heath Lagoe, was introduced to the Board. We commended Heath for providing this valuable service and discussed items to enhance the web site and its services including the purchase of Microsoft Front Page to assist with maintaining the web site. The address is www.itenyupstate.com.

Awards Program - Cindy McCormick will chair this year’s committee. It was proposed that an additional category be created for either Engineering Executive or Engineering Manager to reflect the important contributions of such an individual. This also reflects the submittals we received for 1999. It was further proposed that the chair abstain from voting unless there was a tie to be broken.

VI. Old Business

Membership Directory – The directory available on the CD-ROM can be searched by zip code and possibly other means. It was suggested a membership survey be considered in the not too distant future.

Student Membership - Union College has expressed its intent to only support one student-affiliated organization which is ASCE. Shelly Johnston will continue to approach them as well as RPI.

VII. New Business

Annual Report – Shelly Johnston requested information from the Board so that she can complete the 1999 annual report for Headquarters. The Millenium Fund was discussed at length and it was decided the Section would contribute $250.

Treasury - Joe Tocke recommended the Board consider investing some of the Section’s treasury in a high-interest certificate of deposit. He agreed to investigate this further with banks in the Buffalo area (having statewide branches) and to report back to the Board.

VIII. Adjournment

The meeting was adjourned at 2:22 p.m. The next Board Meeting is scheduled for April 7 at 10:00 AM at the office of the Sear-Brown Group, Dewitt, NY. Subsequent meetings will be July 14, October (at the annual meeting), and January 12, 2001.