MEETING MINUTES

MEETING MINUTES

ITE UPSTATE SECTION EXECUTIVE BOARD MEETING

Sear Brown Office, Dewitt, 10:00 AM

April 7, 2000

Meeting Attendees:

Paula Benway, President

Cindy McCormick, Vice-President

Mike Schauer, Secretary

Shelly Johnston, District Delegate

Steve Gayle, International Vice President

Terry Rice, District Vice-Chair

Larry Turchin, Annual Committee Chair

Gordon Stansbury, member

I. Call to Order

Paula Benway called the meeting to order at 10:00am.

II. Reading and Approval of Meeting Minutes

Mike Schauer distributed the meeting minutes and a motion for approval was made by Shelly Johnston and seconded by Cindy McCormick. Motion approved.

III. Reports of Officers

President – Paula Benway made the board aware of the ITE national awards solicitation for nominations. ITE Headquarters has also started a leadership newsletter for officers. Paula distributed a Section Action Calendar. See also informed the Board of the need to appoint a nominating committee from the Rochester area and, further, that an Administrator will be appointed by the District to manage administrative duties.

Vice-President – Cindy McCormick had nothing to report.

Secretary – Mike Schauer had nothing to report.

Treasurer –Joe Tocke submitted an email with attached financial reports in lieu of his attending. The current Section treasury balance is $9,150.36. After considering information provided by Joe, Shelly moved that the Section President take out a one-year certificate of deposit on behalf of the Section. Mike Schauer seconded and the motion passed.

IV. Reports of Other Executive Committee Members

International Vice President – Steve Gayle gave the Board written and verbal updates of the following:

Institute Finances – Due to such successful items as the ITE Journal advertising, annual meeting, etc. ITE Headquarters has realized a budget surplus of approximately $430,000. The plan is to use these funds to create a 60% reserve of annual operating budget.
ITE’s New Home – ITE has signed a ten-year lease for 13,500 square feet at Franklin Court, at the corner of 14^th and K Streets in downtown Washington, DC. Approximately $150,000 has been set aside for this upcoming move.
Millenium Fund – was created to develop the funds needed to establish the new headquarters location. Over $100,000 has been pledged by ITE chapters, members, and others. Approximately %150,000 is still needed to keep from tapping into other ITE program funds.
Member Services: Web Development – a searchable, online membership directory has been created to replace the latest CD ROM. A searchable ITE Journal database dating back to 1986 has also been created. A leadership listserv has been created for leaders to trade experiences, etc. The International Board approved $150,000 for further web site development.
Professional Certification – 403 individuals are now certified. Several transportation agencies, namely PennDOT, Georgia DOT, Port Authority of NY and NJ, and the Province of Alberta, Canada are encouraging consultants doing business with them to have their PTOE certifications. There are currently four more certification tests planned during November.
Agency Membership – There are currently 89 agency members with a total of 1090 individual members, 508 of which are new.

District Vice-Chairman Terry Rice – submitted the following:

District One recently held its quarterly meeting.
Shelly is completing the Section’s annual report to submit to the District.
District award nominations are due by May. The categories are Section activities, student chapter, and individual.
District will be distributing a listing of Section officers as well as the upcoming quarterly meetings.

V. Reports of Committees on Programs

Local Activities

Albany – Mike Schauer indicated that a joint meeting of the local ITE and WTS (Women’s Transportation Seminar) was held on March 2, 2000. They toured the Albany TMC, winner of the Upstate Section’s 1999 Project of the Year Award, followed by a social supper at a local restaurant.

Syracuse – the focus is currently on the upcoming annual meeting to be held here. Larry Turchin recommended that the Binghamton area be included in the Syracuse area for future local activity planning. Steve Gayle indicated that the Binghamton Metropolitan Transportation Study might be able to provide members to a local planning committee.

Rochester – nothing to report.

Buffalo – emphasis is on the upcoming District 1 and 7 meeting in May.

Meetings

2000 Districts 1 & 7 Meeting, Niagara Falls – Paula Benway indicated that all is ready for the upcoming meeting on May 6-10 in Niagara Falls, Ontario, Canada. There is an ambitious program planned including workshops, technical presentations, reception, tours, keynote and awards luncheons, an "international" hockey game, as well as a traffic bowl.

2000 Section Annual Meeting, Syracuse – Larry Turchin, the planning committee chair, recommends two half-days for the program. The quarterly Board meeting would precede the meeting on the morning of the first day.

1999 Transportation Symposium, Albany – Shelly Johnston reports that Mike Shamma (ASCE) will be the chair of the year 2000 Transportation Symposium. It is yet to be decided who will represent the ITE Section.

Membership – Paula Benway presented a report from Carl Ast, committee chair. There are currently 193 Section members and 2 student members.

Newsletter – Our Interchange Editor, David Kahlbaugh, continues to do an exceptional job in producing our quarterly newsletter. Another edition is due out shortly.

Technical

Sr. Housing Trip Generation – Shelly Johnston indicated she has a student from Union College to work in the Albany area this Summer.

Parking Study – Paula Benway and Terry Rice indicated the data for drive-in pharmacies has been completed. They are looking to target another study, possibly senior day-care centers.

Informational Brochures – Cindy McCormick has placed the last two brochures on our web site.

Web Site - The webmaster, Heath Lagoe, has transferred overseas. We are currently looking for another webmaster to continue the yeoman’s work Heath began. Our website is at: www.iteNYupstate.com.

Awards Program - Cindy McCormick, Awards Committee Chair, is selecting a committee that will be representative of the entire Section geographically. She will also have the committee study the possibility of creating another award category, one that will better reflect the achievements of a transportation executive.

VI. Old Business

Audit of Treasury – Bob Miller has completed the audit of the 1999 Treasurer’s books and certified their accuracy and completeness.

VII. New Business

No additional new business was discussed.

VIII. Adjournment

The meeting was adjourned at 12:15 p.m. The next Board Meeting is scheduled for July 14 at 10:00 AM at the office of the Sear-Brown Group, Dewitt, NY. Subsequent meetings will be in October (at the annual meeting), and January 12, 2001.

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