MEETING
MINUTES
ITE Upstate Section Annual Meeting
Sear-Brown Group, 5794 Widewaters Parkway, Dewitt, NY
April 11, 2002
Meeting
Attendees:
Mike Schauer President
Andrea Koch Secretary
Tim Faulkner Treasurer
Cindy McCormick District Delegate & Past President
Lorenzo Rotoli
District Delegate
I. Call to Order
Mike Schauer called the meeting to order at 10:00 AM.
II. Reading and Approval of the Minutes
A motion was made by Cindy McCormick and seconded by Lorenzo Rotoli to approve the minutes of the January 11, 2002, Board Meeting, as amended.
III. Reports of Officers
President
~ Mike Schauer
n The Future Cities competition was held in Albany in January. Mike served as a judge and made certificates for the participants. It went very well and ITE will continue to support it in future years.
n The Year 2001 Audit was completed with nothing to report.
n The PTOE was held in Albany preceded by a refresher course.
n $1,200 was received from our participation in the 2001 Section Conference in Ithaca.
n Bob Miller has the MUTCD video which is available for use by others.
n
The ITE career videos cost $35 each.
The following three members have them available for use by others: Bob
Miller (Buffalo), Mike Shauer (Albany), and Mike Croce (Rochester).
n
ITE now offers two on-line courses.
A total of six are in the works.
n
We received a check from the District 1 dues for $1,053 (less $450
as our Section’s share of the cost for last year’s District conference).
n
The NYSATE Conference will be held from May 7 to 10 in Rochester,
NY. See www.nysate.org
Vice-President
~ Joe Tocke
· Not present.
· He has been busy with the Section Annual Meeting preparations and the annual awards.
Secretary ~ Andrea Koch
Nothing to report.
Treasurer’s Report ~ Tim Faulkner
· Presented final 2002 budget.
· A future budget line item will be PTOE instructor costs. Will possibly charge a nominal fee from participants to cover some instructor costs. Additional money for student activities may also be needed in the future.
· Andrea made a motion and Cindy seconded the motion to accept the Treasurer’s report.
IV. Reports of Other Executive Committee Members
a. Steve
Gayle, International Past President
·
Called to
announce 15 new student members resulting from his discussion with Arnum
Meyburg’s class at Cornell University. Steve
will serve as a temporary local activities coordinator for the Binghamton area.
b.
Richard Zabinski, District 1 International Director
·
Mike
provided a written copy of Richard’s report.
c.
Lorenzo Rotoli and Cindy McCormick, District Delegates
·
The
District discussed last year’s loss at the District Meeting and the high cost
of attendance for the 2002 Shelter Island conference.
·
Lorenzo
and Paula Benway presented a proposal for the 2003 District Meeting to be held
in the Greater Rochester area. The
local committee will select a preferred site soon and present to the District at
the next meeting in May.
·
A draft
Meeting Planning Manual was also presented. The Section will consider adoption of this manual in the
future.
·
Cindy
presented the Annual Section Report and will arrange putting it on the website.
d.
Kim Hazarvatian, District Chairman
·
Kim
provided a general summary report for the newsletter and website.
e.
Members At Large
·
Nothing
to report
V. Reports of Committees on Programs
a. Local Activities
1.
Buffalo
(Bob Miller coordinator) Engineers Week went well. Bob is looking into purchasing an ITE table skirt to be used
for this event, as well as many other things.
They also held a local meeting attracting 200 people presenting a project
that moved a historic lighthouse.
2.
Rochester
(Keith Mortimer coordinator) Lorenzo and Keith will be running an ITE table for
the E3 program at RIT. It
will be held in the first week of May for middle school children.
Activities will be interactive, such as games.
The cost will be $65 for the booth.
The board agreed this was a worthwhile local activity.
3.
Syracuse
(Gordon Stansbury coordinator) Nothing planned. There is the possibility of a joint meeting with NYSATE in
the future.
4.
Albany
(Shelly Johnson coordinator) Held Engineer’s Week and Future Cities
competition as discussed previously by Mike.
b. Meetings
1.
2002 District 1 Annual Meeting. To be
held at Shelter Island, May 15-17. Cindy
cannot attend. Mike can take
Cindy’s place as a voting member. Board
members attending will coordinate carpooling.
2.
2002 Section Annual Meeting, Buffalo. It will be held downtown at the Hyatt on
October 17 and 18. There will be a
Thursday night cocktail party at the Transportation Museum.
No dinner is planned. The
awards presentation should be made at the focal point of the meeting, either
lunch Thursday or at the reception. Their
conference letterhead was presented. They
also have an e-mail address for the conference.
Jeff Lebsack and Gary Gottlieb are the co-chairs.
Bob Miller is the meeting treasurer and logo developer. Tim Trabold is in charge of PR.
Paul Pfleuger is the technical programs chairperson.
3.
2003 District 1 Meeting, Western NY. Discussed
earlier in meeting. May coincide
with the Lilac festival. Lorenzo
Rotoli is the Conference Chairman.
4.
Albany
was tentatively chosen as 2003 Section Annual Meeting location.
Would likely be in September so as not to coincide with the Albany’s
yearly Transportation Symposium. Will
check with APA for joint sponsorship.
c.
Membership
Carl Ast attended the meeting to
present the Board with an update. There
were two new members in the last period. There
are 235 total section members. There
was one new student member from Syracuse University (28 total student members).
Carl will provide a list of the Student Members.
A special, personal letter will be written to student members to invite
them to the annual meeting.
Carl forwards the membership information to David K. for the newsletter, and fills requests for applications. If personal letters are sent to invite people to join ITE based on a reference by another member, 2/3 of the time the recipient joins. This is an effective tool. The key to getting and retaining membership is a good program and networking opportunities. Board members and others should let Carl know if there are persons interested in membership.
Membership Survey
A survey was last conducted in
1997. The primary purpose is to
find ways to get existing members more involved.
How to get more members to respond to a survey was discussed.
Questions to ask include: What
are the attractions to ITE? What
will sustain their active membership? Would
like to get younger people involved.
The section can pay some costs of
local technical sessions, if necessary. Obtaining
continuing education units at sessions required for the PTOE could be a selling
point. Lorenzo will share
information on this with Jeff Lebsack, chair of the Fall 2002 Meeting &
Conference.
The decision was made to conduct a
membership survey through the newsletter and at the Annual Conference.
Carl Ast will take the lead on this.
He will also send letters to the MPO’s about ITE membership.
d. Newsletter
The newsletter deadline is 4/12.
David is receiving some assistance with publishing the newsletter.
e. Student Membership
Discussed student membership activities memo provided by Mike Croce. All commented on the very nice memo! All ideas were good things we should proceed with. The Board had the following comments/input:
· Local coordinators should serve as local school liaison’s only if other members are not able to assist in this role. It is good to spread out the work load and get more members involved. Mike S. will ask Shelly about being the RPI representative. Carl will ask Bill Holtoff if he will serve as UB representative. David Orr could serve as the Cornell ITE representative.
· There will be a career video available in each major area for use. [Bob Miller (Buffalo), Mike Shauer (Albany), and Mike Croce (Rochester)] Mike Schauer will purchase extra, as needed.
· Discuss with Paula incorporating information into the upcoming Conference Planning Manual on encouraging student participation. Request that Mike Croce discuss with Paula.
· Request that Mike Croce send personal welcome letters to new student members.
· Frame several ITE posters for use at E week, career events, conferences, etc.
f. Web Site
Things are going very well. No recent expenses incurred. Cindy will work with Cory to add:
· Descriptions of ITE’s involvement wit TSC, STEM, BEAM, etc. and ITE member benefits;
· Section Annual Reports; and
· Discussion of student membership.
g. Technical
1.
Sr. Housing Trip Generation ~ Shelly Johnston
Nothing new.
2.
Parking Study ~ Paula Benway
Progress is being made.
h. Awards ~ Joe Tocke/Mike Schauer
The Committee has been selected.
Members are: Jeff Olsen, Michael Rose, Richard Hody, Mary Rowlands, Cindy
Paddick, and Russel Porter.
VI. Old Business
None
VII. New Business
a.
Increasing membership ~ Carl Ast
Discussed previously.
b.
Promoting student activities and membership ~ Mike Croce
Discussed previously.
c.
Local coordinator for Binghamton
Steven Gayle will act as temporary coordinator until a permanent one is found.
d.
Sharing technical and other
information with ITE membership
Board members do not like sending e-mails to the general membership, as certain
individuals might not find it useful and desirable. It was decided to place this information on the Section web
page. Further consideration will be
given for a Section list-serve. Cindy
will look into this further. Cindy
will also write-up “timely topics” for the Newsletter.
A motion was made by Cindy and seconded by Lorenzo to adjourn the meeting at 1 PM.